How to Find 2 Extra Hours in your DayAug 07, 2020
Let's chat about how to find 2 extra hours in your day! That is right, 2 extra hours! And you are going to be able to use that extra time to do all those amazing things you set out to do this week! These are 10 things that I do throughout the day that if you do a quick time audit, will easily save you 2 hours or more.
The #1 question I get asked is how do you fit in all the things. So I thought this would be a fun way to share.
- STOP SCROLLING. Despite managing my business on social media, I am not online very much. I do it very strategically. I set aside time to connect on social media and then get off. And I do it in 20-50 minute increments. Otherwise, while I am working on other tasks my phone is in airplane mode! Crazy concept, I know. But it works. There are also a few browser apps that you can load that block you from social media sites after a certain amount of time. And most importantly, do not scroll first thing in the morning or right before you go to bed. Do you want others to influence the most important times of your day?
- DO NOT HIT SNOOZE. Do not hit snooze. I repeat. Do not hit snooze. Snooze is the worst. And actually makes you MORE tired. (Because you aren’t getting into that deep restful sleep again). II know from prior experience this will save you 30-40 minutes alone! Go to bed the night before with intention. Map out what you want to do first thing in the morning and then do it! I heard a quote earlier this week that inconvenience exposes commitment. If you are committed as in truly dedicated. Snooze won’t be an issue. You gotta find something that makes you jump out of bed in the am!
- SAY NO. UNLESS IT IS ONE OF YOUR TOP 3 PRIORITIES. Only say YES, to what is going to support your goals. My girls and I use this when it relates to healthy choices. All the time (eat your veggies). Cupcakes (sometimes). Netflix at 9pm? Maybe a sometimes task instead of all the time? See what I am saying? I talk about this a lot in my podcasts, but you should only pick 1-3 priorities a day. And sometimes even that is too much. If you know your priorities than it is way easier to say no to something that doesn’t support them.
As an example, on Friday nights we have a family movie night. So when a friend asks me to a girls night on the same night, I typically will say no, OR I will make adjustments so that movie night is on Saturday and my priorities are intact. Use your schedule to your advantage to help you make decisions.
- SINGLE TASK WITH A SINGLE FOCUS. Don't multi-task. This one is pretty straight forward, but the days of multi-tasking are over. Even if you are just focused on one thing for 10 minutes, you will get WAY more done in that 10 minutes than you will be doing 3 different things at one time.
I also use this to set boundaries. As an example. When I am in my office, my kids know that I am working, so, for the most part, they are aware that it isn’t time to ask me a million questions. When I am in the kitchen and trying to work as an example, they think I am available. So I try to focus my work time on one task in one area where I can knock it out and be done. It isn’t to say I don’t check my phone while in other areas, but when I am in “shared” areas, it isn’t my priority.
- TIME BLOCK - You guys. I chat about this EVERY DAY. It works. And it works. I have a template in my WFH guide that is attached and also in my Systems Shop. You have to do it.
One thing I will add is to watch your energy levels with this. As an example, I come out the gate strong on Monday but I leave time for planning and strategizing. Tuesdays are almost interview and podcast days along with other meetings but by Friday. I try not to schedule meetings so I can “catch up”. I know I will be tired. And ready for a break. So don’t save your biggest task for Friday night! Just as your energy fluctuates throughout the day and week so does your attention.
I also almost always schedule a “maintenance” day, which is usually Friday or Saturday AM depending on the week. Clear out your inbox. Review your projects. Re-look at your to-do list. Do the laundry :) Clean house. Organize. It helps. And sometimes is my most creative time. As a note, you don’t want to have your “maintenance day” on the same day you have 5 meetings.
In addition to time blocking you can also do a few fun things to motivate you to be super focused during the day by bookending your day. I pick the first two hours of the day to focus on my self-care and my VIP tasks as I call them. Don’t leave the hardest tasks for when you are the most unproductive. Then at the end of the day, I block out time for family and a least one hour before bed relax!
- DON’T COMPARE. Your schedule isn’t going to look like anyone else's. Just because I get up at 5am, doesn’t mean you need to. You have to play around with what works for you and when it feels good and you feel fulfilled, stick with it!
- BLOCK TIME TO CHECK EMAILS. Only check email 1-2 times a day. This will probably save you an hour alone!! You want to say NO to busy work as much as possible. And if possible even automate repetitive tasks. As an example, when I have a new client sign up for our wellness package, I have a welcome email I send. I tweak it a little for each client but it is the same information. I don’t need to re-write it every time.
- STOP EATING LIKE CRAP. Don't eat sugar. Or at least limit it when you are trying to knock out some deadlines. Fuel your body with nutrients that are going to help you thrive!
- SET ASIDE TIME FOR YOU! Reward yourself at the end of the day for working on those goals! (Or the beginning! Move your body. Meditate. Take a walk. Give yourself time to think! Your best ideas will come from this time and save you more time later!) And you know I am going to say this. But block off your calendar. Hit pause right now. Block out “ME TIME” for 30 minutes every day for the next month. See how it goes.
- DO MORE WITH LESS. CLEAR YOUR SPACE. Work from a state of inspiration! Clean your desk. Go work in a coffee shop. Surround yourself with an environment that supports you!
Think about where you can outsource! I recently started a whiteboard in my office where I write down all the tasks weekly that I could outsource. Some of these are business tasks but some of them are basic tasks that you might not think of when you think to outsource….Outsourcing is really just saving you time!!!
- Grocery delivery
- Dry Cleaning pick-up
- Meal kits / delivery
- Outsourced Shopping (Such as Stitchfix or other services)
- Proofreading (I use an app on my laptop)
- Other apps that help with Time Management - Asana, Loop Habit Tracker, Trello, Calendly, Google Keep etc.
- Mother’s helper
- Virtual Assistant
So tell me. Which one are you going to do this week? Or are you going to be a rockstar and do them all?